If you have to work in Microsoft Outlook, you might as well do it smart. Here are several tips to help you work more efficiently in all available versions of Outlook. All of our tips were tested using Outlook 2021, but some tips also work in a similar form with Outlook 2019 and 2016.
1. BACKUP AND RESTORE PROFILE SETTINGS, SIGNATURES, AND EMAIL ACCOUNTS
Outlook 2016 and 2019 and Outlook 2021 save their profile settings-including email accounts, favorite folders, settings, and information about the required servers-in the Windows registry. If you export the corresponding keys, you can transfer a large part of Outlook's settings to a new computer or restore them in the case of new installations.
To restore, you only need to double-click on the exported registry file and all email settings will be integrated into Windows again. The steps are as follows:
1. Open the registry editor with regedit.
2. Navigate to HKEY_CURRENT_USER\ SoftwareMicrosoft\Office16.0\ Outlook\Profiles.
3. You will see each profile as a separate key below the Profiles key. Right-click on the profile you want to export and select Export from the context menu. There's your backup!
To restore your backup, double-click on the exported registry file and have it imported into Windows.
Want to back up your Outlook signatures too? Outlook saves signatures in the directory C:\Users\AppData\ Roaming\Microsoft\Signatures. You can also easily save these by copying them and restoring them at any time.
This story is from the August 2023 edition of PCWorld.
Start your 7-day Magzter GOLD free trial to access thousands of curated premium stories, and 8,500+ magazines and newspapers.
Already a subscriber ? Sign In
This story is from the August 2023 edition of PCWorld.
Start your 7-day Magzter GOLD free trial to access thousands of curated premium stories, and 8,500+ magazines and newspapers.
Already a subscriber? Sign In
5 Compelling Reasons to Buy a Windows Laptop Instead of a MacBook
MacBooks are powerful and chic. That's also true of many Window Notebooks - And they have other advantages that MacBook can't counter.
5 tips to make Gmail more secure
Bank statements, contracts, tickets, love letters…most things in this world can be sent via email, and protecting your email is extremely important.
TunnelBear VPN: It's just right for beginners
Come for the bear puns, stay for the security.
Contour SliderMouse Pro: This mouse saves your hands
Unusual ergonomic mouse is here to save your hands
Woohoo! You can get a Raspberry Pi again
Availability hasn't completely recovered, but it's looking much better already.
Microsoft begins pulling the plug on Cortana
Cortana probably won't live for much longer.
Norton's free Al-powered Genie tool helps you spot online scams
Not sure if the message, email, link or social media post you've received is a scam? The Al-powered Norton Genie is designed to help.
Google now alerts you if your contact info appears online
Better decades late than never.
Microsoft 365 makeover: Office docs are getting new default look
Significant changes are coming to your Office documents with Microsoft 365's new default theme.
Smart Answers: GenAl tool makes it easier to find the info you need on PCWorld
Smart Answers puts you in the driving seat for content discovery.